{"id":1179,"date":"2017-05-09T12:19:54","date_gmt":"2017-05-09T05:19:54","guid":{"rendered":"http:\/\/christweten.com\/?p=1179"},"modified":"2020-11-11T13:58:11","modified_gmt":"2020-11-11T06:58:11","slug":"notebook-productivity","status":"publish","type":"post","link":"https:\/\/christweten.com\/notebook-productivity\/","title":{"rendered":"Notebook Productivity: The Value of Using a Physical Notebook for Task Management"},"content":{"rendered":"\n

Writing Things Down has More Weight: Physical Checklists Increase Productivity<\/h2>\n\n\n\n

Various studies have shown benefits in taking notes with pen and paper. Notebook productivity sounds counterproductive but it truly isn\u2019t. We live in a digital age, but old fashioned ways still have their merit. Does this apply to task management? I don\u2019t know for sure. Personally, I use a combo of digital efficiency tools alongside physical notebooks, to get shit done. <\/p>\n\n\n\n

There are studies on taking notes by hand improves memory<\/a>. However, I couldn\u2019t find any studies on how using notebooks affects productivity. Nor could I find studies on using them together with services like Trello or Todoist. That said, it works for me and might work for you. Give it a try and see for yourself.\u201cApparently there is something about typing that leads to mindless processing. And there is something about ink and paper that prompts students to go beyond merely hearing and recording new information\u2026\u201d Association for Psychological Science<\/a><\/p>\n\n\n\n

Advantages of Digital Task Management Tools<\/h3>\n\n\n\n

I won\u2019t immediately dive into the benefits of writing in physical notebooks. We have to also consider software designed for task management. Trello<\/a> is my Bible of efficiency and transparency. We assign ourselves tasks so that everyone else can see what we\u2019re working on. When necessary, we assign each other tasks that are essential to our personal efforts. Another great aspect of Trello is being able to ask team members for help on tasks.<\/p>\n\n\n\n

Todoist<\/a> is my personal productivity tool. I prefer its PC version over web or mobile app. You can create categories of tasks, allowing more on the fly flexibility than Trello. My essential categories right now are: Work, Health, Personal and Memes. Sometimes when I get into the zone, I forget to eat. Or I\u2019ll eat much later than I should. That\u2019s where my Health tasks come in. Making memes is my relaxation, so I set aside time daily for it after my work is over.<\/p>\n\n\n\n

Making task tracking a habit is conducive to high productivity and higher success in hitting goals. Being analytical is something I learned from competitive gaming<\/a>, but the core concepts are up for anyone to run with.<\/p>\n\n\n\n

Why Using a Physical Notebook for Task Management Works for Me<\/h4>\n\n\n\n

Learning and memory are amplified when writing things down<\/a>, compared to typing. It\u2019s a psychological benefit of writing in a notebook for task management. It doesn\u2019t matter what kind of notebook you use.<\/p>\n\n\n\n

Many blogs do in-depth comparisons of notebooks (usually Moleskine vs x<\/a>), but it doesn\u2019t matter what you use. There\u2019s no need to splurge on Moleskine<\/a>; think and work lean. Don\u2019t listen to the pretentious blogs reviewing notebooks and pens. You\u2019ll grow your own preferences.<\/p>\n\n\n\n

Personally, I prefer hardcover notebooks for their durability. I also love a classic RSVP or above average price point roller ball pen. Not because I like nice pens or anything like that. I get upset if I lose my<\/em> pen. It becomes an important part of task management to me. Placebo effect? Probably, but it works for me.<\/p>\n\n\n\n

My Routine of Writing Checklists in a Physical Notebook<\/h3>\n\n\n\n
  1. Guilt: What was on today\u2019s checklist that I was unable to complete today? Since it\u2019s not done, it\u2019s going on tomorrow\u2019s checklist. Physically writing out that you didn\u2019t get something done feels terrible. It\u2019s motivational. It should disgust you the way it does me. I feel much worse writing out a task a 2nd or 3rd time. Moving a Trello card to the next day doesn\u2019t hold the same weight on your brain.<\/li>
  2. Before Sleep: I take time to think about what needs<\/strong> to be done tomorrow. These are the tasks that will throw your business life into chaos if you don\u2019t do them. I\u2019ll throw those tasks to the top of my checklist.<\/li>
  3. Brainstorming: What can I do tomorrow that will have the highest impact on my goals?<\/li>
  4. Bonus Brainstorming: What else can I get done alongside the above tasks? Don\u2019t over-work yourself Be realistic and self-aware of your capabilities.<\/li><\/ol>\n\n\n\n

    The Sense of Accomplishment from Writing Things Down<\/h3>\n\n\n\n

    Books are heavy. I like to travel. Over the years, I\u2019ve thrown out plenty of my books used for nothing but meeting notes and task management. Using the same pen for a notebook and actually running out of ink is satisfying. It\u2019s rare for me. I usually lose my pens. Getting to the last page of a notebook is satisfying as fuck. You can flip back and look at exactly how much you\u2019ve accomplished.<\/p>\n\n\n\n

    Here\u2019s my current stack that I\u2019m extremely proud of:<\/p>\n\n\n\n

    \"to
    Look how worn down that pen is too. High school pen-spinning habits never die \ud83d\ude02<\/figcaption><\/figure><\/div>\n\n\n\n

    Paper doesn\u2019t have notifications<\/h3>\n\n\n\n

    Pretty much every blogging and writing platform now has a distraction-free mode. Menus are removed and you\u2019re forced to focus on the task at hand. Notebooks don\u2019t have a distraction-free mode because they are<\/em> distraction-free. Looking at your task list in a notebook beside your laptop reduces multitasking. Multitasking is bullshit.<\/a> The less distractions in your work environment, the better. Let\u2019s start with just a notebook.<\/p>\n\n\n\n

    The Takeaway:<\/strong> To-do lists are an effective motivational tool. They keep you in check with your short and long term goals. Writing them out tasks a physical notebook creates an emotional attachment to them. It improves memory and productivity. Try it out for yourself.<\/p>\n","protected":false},"excerpt":{"rendered":"

    Writing Things Down has More Weight: Physical Checklists Increase Productivity Various studies have shown benefits in taking notes with pen and paper. Notebook productivity sounds counterproductive but it truly isn\u2019t. We live in a digital age, but old fashioned ways still have their merit. Does this apply to task management? I don\u2019t know for sure. … Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":1181,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[75],"tags":[125,126,127],"yoast_head":"\nNotebook Productivity: Using a Physical Notebook for Task Management<\/title>\n<meta name=\"description\" content=\"Writing things down (literally) holds more weight. 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